Case Study

CMMS

CMMS implementation for uptime, preventive maintenance, and compliance logs. We structured maintenance operations around assets, PM schedules, work orders, and compliance history so teams can reduce downtime risk and improve reporting.

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Preventive maintenance Work order control Inspection readiness

Project snapshot

Asset registry, preventive maintenance, and work order discipline built for reliable operations and audit readiness.

Asset control

Centralized asset registry with lifecycle history, ownership, and standardized identifiers.

PM discipline

Preventive maintenance schedules aligned to criticality with reminders and clear accountability.

Compliance logs

Work order history, tasks performed, and inspection-ready records for audits and reviews.

Overview

A CMMS rollout focused on operational clarity: asset registry, PM schedules, work orders, tasks performed, and compliance-ready maintenance history. The design emphasizes speed for technicians, visibility for managers, and traceability for inspections.

Asset lifecycle visibility and structured maintenance history
Preventive maintenance schedules aligned to criticality
Work order lifecycle standardization, assignments, and closure
Reporting foundation for recurring issues and performance

Key outcomes

Improved PM adherence and fewer missed maintenance cycles
Cleaner maintenance logs for compliance and inspections
Faster reporting on recurring issues and downtime risk

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Common challenges

Missed PM schedules and limited accountability
Work orders tracked inconsistently across teams
Difficulty proving maintenance history during inspections
Limited visibility into recurring issues and asset risk
Manual reporting that slows planning and resourcing

What we delivered

Asset registry and standardized work order lifecycle
Preventive maintenance schedules and reminders
Tasks performed logging and compliance-ready history
Reporting foundation for maintenance and reliability
Integration readiness for ERP purchasing and inventory where needed

Implementation approach

Asset hierarchy, naming, and standardization
PM templates aligned to asset class and criticality
Work order forms designed for technician speed and completeness
Dashboards for adherence, backlog, and recurring problems
Exportable reports for inspections and review meetings

What teams get

Consistent status transitions and closure practices
Clear ownership and assignments
Audit-friendly records and traceability
Optional managed services for ongoing optimization

Where AI can fit

AI is optional and governed. It is used to reduce manual effort and improve visibility where data is available.

Summaries for maintenance activity and exceptions
Trend highlights for recurring issues and downtime risk
Suggested schedules based on history, reviewed by your team
Auto-drafting work order notes for faster documentation

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